Employee self service portal for modern teams.
OnTym gives every employee their own workspace to check attendance, apply for leave, open payslips, claim expenses and keep their profile up to date — so HR is not the middleman for routine workforce tasks.
- Role-based access per employee
- Mobile-first employee workspace
- One login across every OnTym module
What is an employee self-service portal?
Employee self-service software is simply the employee's own door into the HR system. Rather than treating HR as a help desk for every record and every form, each person signs in and works with their own information directly.
The problem it solves
In most growing companies, a large share of HR work is answering questions the system can already answer: how many leaves are left, what last month's attendance looked like, where a payslip is, whether an expense claim was approved. Every one of those becomes a message, and the employee waits for someone to be free.
What changes with self-service
The employee gets a workspace scoped to their own record. They read what applies to them and submit the requests the product supports — leave, reimbursements, profile updates — while managers and HR keep the decisions. Nothing has to be re-keyed, because the request and the record are the same data used by attendance tracking and payroll.
Everything an employee needs, in their own workspace
Each item below is something an OnTym employee account can do today — no separate app, no second login.
Attendance they can check themselves
Employees check in from their phone and see their own attendance history and working hours — so nobody has to ask HR how many days they were marked present.
Leave requests and balances
Apply for leave, see the balance left against each policy, and follow the request through to a decision instead of chasing an approval over chat.
Payslips on demand
Once payroll is run, employees filter their payslips by year and open the PDF themselves — no email thread with finance for last quarter's copy.
Reimbursement claims
Raise an expense claim, attach the receipt, and track it from submitted to approved to paid, with the full history on the claim.
Profile and personal details
Employees keep their own contact details and profile photo current, so the directory HR works from stays accurate without data-entry requests.
Work calendar and holidays
The company holiday calendar and their own leave sit on one calendar, which makes planning a week off a self-service task.
Team and reporting line
Employees can see their team and who their reporting manager is — useful context for a new joiner and for knowing where a request goes.
Notifications on their requests
In-app notifications tell an employee when something they submitted moves forward, so status questions stop landing in the HR inbox.
Looking for the full module list? See what else OnTym covers
Self-service is an HR win, not just an employee one
When employees can answer their own questions, the HR team stops working like a lookup service. The requests that do arrive come in structured, with the details attached, and everything lands in one system instead of several inboxes.
- Fewer repetitive requests for information the system already holds
- Employees file leave and expense requests with the right details attached
- One place to see what has been requested and what is still pending
- Personal details stay current because employees maintain them
- Workforce information stays centralised instead of living in inboxes
- HR time moves from data lookups to decisions and exceptions
Four steps from invitation to a self-sufficient team
Employees are onboarded once and keep using the same workspace for attendance, leave, payslips and expenses.
- Step 1
Employee signs in
HR invites the employee, they set a password, and they land in their own mobile-first workspace — the same login as the rest of the platform.
- Step 2
They see their own information
Attendance, leave balances, payslips, documents shared with them, the holiday calendar and their team, scoped to their record only.
- Step 3
They submit supported requests
Leave applications, reimbursement claims and profile updates are filed by the employee, with receipts and dates attached at source.
- Step 4
Managers and HR decide
Requests route to the reporting manager or HR for approval, and the outcome flows back to the employee and into attendance and payroll records.
Employee self-service for different workforces
The same portal fits a single office, a hybrid team spread across cities, and a small company that is still growing into its processes.
Office teams
Fixed shifts and a shared holiday calendar, with each employee checking their own hours and leave rather than queueing at the HR desk.
Hybrid and distributed teams
People working from home or from another city still have one place to check in, apply for leave and pull a payslip, without a local HR contact.
Growing SMBs
A small HR team can support far more employees when routine requests are self-service, and add modules as the company grows.
Employee portal vs traditional HR admin
Both approaches get the work done. One of them keeps HR in the middle of every routine step.
Traditional HR admin
- HR answers the same questions about attendance, balances and payslips
- Requests arrive over chat, email and paper forms
- Employee information is scattered across files and spreadsheets
- Employees depend on an admin being available to make progress
Employee self-service with OnTym
- Employees look up their own attendance, leave and payslips
- Supported requests are filed digitally with receipts and dates attached
- One employee record backs HR, attendance and payroll
- HR focuses on approvals, policy and exceptions
Self-service on top of one workforce platform
OnTym covers HR, attendance, leave, payroll, projects and operations in a single system with one organisation and one login. Employee self-service is a view into that system, not a bolt-on.
One employee record
The record an employee updates is the same one HR administers and payroll reads, so there is no sync step and no conflicting copy.
Attendance and leave already connected
Check-ins, approved leave and holidays roll into the same working-hours data used for reports and the monthly payroll run.
Room to grow
Companies that also use OnTym's project management get their team working in the same platform they already sign into every morning.
Employee self-service questions we get asked
What is an employee self-service portal?
An employee self-service portal is the part of an HR system that an employee signs into themselves. Instead of asking HR or an admin for their attendance record, leave balance or payslip, the employee opens their own workspace and finds that information directly — and submits routine requests from the same place.
What can employees do through OnTym's employee self-service portal?
Each employee can check in and review their attendance history, apply for leave and see their balances and request status, open and download their payslips, raise reimbursement claims with receipts, view the work calendar and holidays, see their team and reporting manager, update their personal profile and photo, and read notifications about their requests.
How does employee self-service reduce HR administration?
Most HR tickets are requests for information the system already holds — an attendance count, a leave balance, last month's payslip. When employees can look those up themselves and file requests digitally, HR stops re-answering them and only handles decisions and exceptions, with every request recorded in one place.
Can employees see their own attendance and leave information?
Yes. Employees see their own attendance records and working-hours history, along with their leave requests, balances and approval status. Access is role-based, so an employee sees their own record, a reporting manager sees their team, and admins see the company.
Are payslips available to employees in the portal?
Yes, once payroll has been run and payslips are published for that period. Employees can filter their payslips by year and open the PDF from the portal, so they do not need to request a copy from HR or finance.
Is OnTym suitable for small businesses?
Yes. OnTym is built for growing teams, so a small business can start with employee self-service, attendance and leave, and switch on payroll, projects and other modules later without moving to a different system or a second login.
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Give your team their own portal.
Invite your employees, set your policies, and let routine HR requests handle themselves.